Job description

Under the overall guidance of the Chief of Mission Support and direct supervision of the Chief Property Management Officer the incumbent will perform the following functions:

• Prepare Note Verbale requesting access to the VIP Lounge at Tunis-Carthage Airport and assist with protocol duties in support of arrivals and departures of SRSG, DSRSG and other Senior Officials.

• Prepare official request documents, process and follow up on multi-level visas to Tunisia and Libya for all UNSMIL personnel and their official dependents, VIPs, UN Agencies, Funds and Programmes, Official visitors and delegations.

• Assist with formalities newly recruited/incoming staff members upon arrival at Tunis-Carthage Airport.

• Support the United Nations Guard Unit rotations and repatriations (both incoming and departing bodies), including visa issuance from the Ministry of Foreign Affairs in Tunisia.

• Ensure accuracy and completeness of required documentation for visas and residency cards for all staff members for further submission to the relevant Tunisian and Libyan bodies, as applicable.

• Perform all Mail and Pouch tasks related to official documents (incoming and outgoing) and maintain database of all mail and pouch transactions.

• Maintain and update the filing and information archives of the unit.

• Keep track of the Tunisian residency cards and submit renewal requests.

• Prepare weekly and monthly statistical reports related to the visas.

• Prepare required documentation related to imports and exports of UNSMIL shipments, staff members’ personal effects, and follow up with Tunisia customs authorities to receive clearance.

• Alert the supervisor of any unexpected delays, which may result in disruption of operations.

• Provide ad hoc translation from/to French-English-Arabic, as required.

• Perform other office-related duties as requested by the supervisor.

Full job details can be found in the PDF below: