Responsibilities:

Under the overall guidance of the Chief of Mission Support, the Administrative Assistant may be responsible for the following duties: 

• Assists the Office of the CMS in the activities related to the cost recovery process of the common services provided to other UN Entities in support of UN activities in Libya. 
• Provides support to the process  to centralize the cost recovery unit under the MSD/CMS office
• Prepares, processes and follows-up on administrative arrangements and forms related to the official travel of staff.
• Drafts routine correspondence.
• Maintains files of rules, regulations, administrative instructions and other related documentation.
• Maintains up-to-date work unit files (both paper and electronic)
• Performs other related administrative duties, as required e.g., operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating administrative arrangements for seminars, conferences and translations.
• Monitors status of expenditures and allotments, records variations, updates budget tables.
• Consolidates data received and provides support to higher-level staff with respect to budget reviews of relevant intergovernmental and expert bodies.
• Reviews status of relevant expenditures and compares with approved budget.
• Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged and (b) availability of funds.
• Assists in the preparation of statistical tables and standard financial reports.

Work implies frequent interaction with the following Sections:

Budget, Finance, Human Resources, Procurement and other related support and substantive sections/units.

Full job details can be found in the PDF below: