1. Summary of principal functions.

Under the overall supervision of the Chief Human Resources Officer; the incumbent of the post provides assistance in areas such as recruitment, staff development, performance management, administration of entitlements, and other HR related functions for staff in the mission.

2. Major duties and responsibilities.

The incumbent will be responsible for the following duties:

Recruitment and placement

• Assists in reviewing draft job openings ensuring that the evaluation criteria and responsibilities are in line with individual job descriptions;
• Assists with the review of applicants to ensure that candidates meet eligibility criteria, including requirements stated in the job openings;
• Initiates and follows-up on reference checks, in respect of academic verifications and employment records, ensuring the completion of the pre-recruitment formalities;
• Assists with the scheduling and coordination of assessment of candidates, including written assessments; competitive recruitment examinations and Competency Based Interviews;
• Maintains up to date electronic roster for successful applicants to national category job openings, establishing contacts with candidates to update rosters;
• Advises staff and selected candidates on visa procedures and requirements.

Administration of entitlements and benefits

• Assists in the advice to Staff on the application and implementation of HR policies, procedures, regulations and rules concerning entitlements and benefits;
• Reviews and maintains time and attendance records of staff, liaising with Sections and staff in cases of discrepancies;
• Reviews and processes  HR related actions in the various HR applications when required;
• Assists with the monitoring and documentation of issues related to conditions of service of staff and advises the supervisor of any developments;
• Assists in the research and preparation of written responses to queries related to HR matters.

Performance Management and Staff development

• Assists with guiding staff on performance management and staff development, monitoring compliance as required;
• Assists in the development of career development programme to support staff members career needs;
• Assists in the organization and conduct of training courses and workshops in consultation and coordination with Training Units;
• Assists in the researche on the specific career needs of staff and make appropriate recommendations and staff development plans in line with the HR work-plan;
• Assists with the development and conducting courses related to general and human resources management needs.

Others

• Undertakes research on a range of HR related issues and prepares notes/reports;
• Assists with the compilation and preparation of statistical reports on HR related areas;
• Conducts exit Interviews for separating staff and assists him/her in final arrangements;
• Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval, a variety of correspondence and other communications;
• Assists in the provision of documentation and background materials relating to classification;

Performs other duties as required.