Job description:

The incumbent of the post provides assistance in areas such as recruitment, staff development, performance management, administration of entitlements, and other HR related functions for staff in the mission.

Recruitment and placement

• Assists with the processing of recruitment for international and national positions.
• Assists with the review of applications to ensure that candidates meet eligibility criteria, including requirements stated in the job opening.
• Initiates and follows-up on reference checks, in respect of academic verifications and employment records, ensuring the completion of the pre-recruitment formalities.
• Initiates and prepares offer of appointment, including Statement of Emoluments, for review by the Human Resources Officer.
• Maintains up to date electronic roster for successful applicants to national category job openings, establishing contacts with candidates to update rosters.
• Advises staff and selected candidates on visa procedures and requirements.
• Assists with inductions and administrative arrangements for newly recruited staff.

Administration of entitlements and benefits

• Reviews and maintains time and attendance records of staff, processing leave requests, liaising with Sections and staff in cases of discrepancies.
• Maintains and regularly updates official status files for national staff in the missions.
• Processes, under guidance by supervisors, entitlements and benefits related actions in the system.
• Assists with the monitoring and documentation of issues related to conditions of service of staff and advises the supervisor of any developments.
• Prepares and drafts statistical reports, memorandum and faxes for review by the supervisor.

Others

• Assists with the compilation and preparation of statistical reports on HR related areas;
• Assists with the communication of separating staff on exit interviews and assists them with final arrangements.
• Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval, a variety of correspondence and other communications; prepares and drafts written response to queries concerning HR related matters.
• Assists in providing documentation and background materials relating to classification of posts.
• Performs other duties as required.