Job description

The incumbent provides reliable and timely assistance on efficient management, maintenance and property control of expendable and non-expendable UN property in accordance with United Nations Rules and Regulations. S/he initiates efficient and accurate inventory and asset control, including sound technical guidance and support on start-up operations and recommendations on design of improvements to asset control systems applications.

Within limits of delegated authority, the incumbent may be responsible for the following duties:

1. Receives authorized on-line requisitions for stores’ supplies from Chiefs of Section and Heads of Units; verifies requisitions in accordance with sections’/units’ monthly requirements. Ensures that supplies are issued to requesting offices/sections as per approved requisitions without delay.
2. Monitors stock of supplies in the stores; conducts regular stock taking of expendable items in the supply stores; informs the supervisor on discrepancies observed and on supplies which require stock replenishment in a timely manner. Ensures that items in the supply stores are arranged in an orderly manner and ensures that supplies are issued to requestors before expirations dare of the products.
3. Assists in raising requisitions for services and items required by the supply stores; coordinates with offices and sections about the requests received. Provides updates of requisition status on a regular basis.
4. Assists Receipt and Inspection Unit (R&I) in receiving and inspecting goods delivered by vendors and managed by Supply Unit. Processes internal R&I reports for goods in the Supply Stores and forwards to R&I Unit for processing records of the goods in the system and issue to end users according to established procedures.
5. Updates and monitors stock cards for acquired products.
6. Assists in conducting periodic inventory of UN Non-Expendable property and attractive Property managed by Supply stores and updates records in the system by processing issue vouchers to individual end users of UN property for purpose of transparency and accountability.
7. Prepares write-off requests for property which is lost, obsolete or damaged.
8. Ensures that property approved for write-off and disposal is handed over to the Property Disposal Unit in a timely manner. Provides updates of write-off requests status on a regular basis.
9. Assists in preparing a variety of monthly, yearly and ad hoc inventory reports of the field mission’s property.
10. Maintains updates and ensures accuracy and completeness of computer database recording requisition details, purchase orders, delivery and other supply related actions and monitors reports.
11. Familiarizes new staff with respect to work requirements and applicable UN guidelines and office procedures.
12. Conducts market surveys for local purchases and cultivates relationships with local vendors and suppliers.
13. In charge of office in the absence of the Unit head, prepares handovers of tasks.
14. Performs other duties as required.

Full job details can be found in the PDF below: