Job description

Responsibilities:

Under the overall guidance of the Chief Finance Officer and direct supervision of the Finance Officer, the Finance Clerk will be responsible for the following duties:  

• Process in a timely manner monthly DSA and any associated payments for consultants; 
• Check all submitted invoices prior issue of Bond de Command, and coordinate with Tunisian Government/Finance Department to report quarterly all invoices after uploading it in CD; 
• Coordinate with SAUs and assist with vendors and submitted invoices if there are any discrepancies; 
• Prepare Manual Payment instructions for the house bank to transfer funds from USD to LYD bank account based on the need with Approval from the bank Signatories; 
• Process payments in Umoja; 
• Check, Calculate and process F10 claims; 
• Ensure that proper documentation of payment instructions are forwarded to the Cashier’s Office for further processing; 
• Ensure that necessary certifications and approvals are obtained from the respective certifying and approving officers before disbursements are made;  
• Liaise with Human Resources Section with regard to adjustments that are needed to ensure accurate  payments to UNSMIL personnel, and with other Sections to follow up whether goods are provided, services are rendered and recoveries are required before any payments are made; 
• Coordinate with relevant internal sections/units and external parties (such as banks and vendors) to ensure timely processing of payments; 
• Promptly notify payees of status of payments and recoveries; 
• Promptly and properly file, archive and maintain any documentation (in either conventional or electronic form) as required 
• Review and reconcile accounts payable and receivable at least on a monthly basis to ensure that timely action is taken;  
• Prepare and record financial data in SAP for review and approval of an approving officer in accordance with the Financial Regulations and Rules of the United Nations, policies and guidelines;  
• Assist in the financial queries from UNSMIL personnel and external 
• parties; 
• Compute claims and entitlements of UNSMIL personnel and raise vouchers in a timely manner as directed by the Finance Officer; 

 
General: 

• Keep up-to-date on documents/reports/guidelines that have a bearing on matters related to programme, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures. 
• Draft or prepare correspondence to respond to enquiries in respect to relevant financial matters. 
• Maintain and keep up-to-date files. 
• Perform any other related duties as assigned by the Finance Officer. 

 
Work implies frequent interaction with the following Sections: Budget, Finance, Human Resources, Self-Accounting Units and 
Administrative Officers in the Secretariat and in the field. 
 
Results Expected: Work with minimal amount of supervision; independently provide accurate reports and timely support to the Finance Officer in the area of related responsibilities as determined by the Finance Officer, Chief Finance Officer and Chief of Mission Support in all financial areas and other related duties as assigned