The Procurement Assistant will be responsible for the following functions:

• Reviews, records and prioritizes purchasing requests and obtains additional information and or  documentation as required; provides assistance to Self-Accounting Units (SAUs) requisitioners in preparing scope of work and specifications of goods and services and development of technical evaluation criteria enabling best value source selection; 
• Monitors status of existing requisitions, maintain contact with suppliers to ensure timely delivery of goods and services; coordinates shipment of goods/commodities/equipment to final destination, verifies receipt and inspection of deliverables and accurately reports, as and if required;
• Produces tender documents (e.g. Invitations to Bids, Requests for Proposals and Requests for Quotation) based on the nature of the requirements and cost of procurement involved;
• Prepares abstracts of offers and compile data contained in quotations, proposals and bids to determine which vendor could deliver the required goods/services at the best terms and lowest costs possible with due consideration to quality, delivery time, prompt payment and other discounts, transportation costs, etc.
• Prepares presentations for review and clearance by CPO and present cases to Local/Headquarters Committee on Contracts in respect of all proposed contract awards exceeding the Procurement Section’s delegated authority;  
• Drafts  and finalizes purchase orders and contracts for approval by the Procurement Officer; 
• Resolves issues/problems related to delivered goods/ rendered services, including discrepancies between contracts/purchase orders and articles received; prepares and signs Return to Vendor forms for unacceptable services and/or goods received;
• Maintains relevant internal databases and files; keeps track of any contractual agreements and informs respective contract management officials and end users of contractual rights and obligations; 
• Researches, retrieves and presents information on availability, specifications, terms and conditions and potential sources of supply for new products and equipment on the market using variety of internal and external sources; 
• Maintain records, prepare/draft a variety of correspondence, faxes, reports and documents on procurement related issues;
• Drafts routine correspondence and assist in all admin tasks related to the Section.
• Perform other duties as assigned.

Full job details in the PDF below: