• Assists in receiving all deliveries of mission supplies;
• Assists in conducting physical inspections and quality control of mission’s UN Property to ensure that all items are accounted for and in serviceable condition;
• Assists in identifying anomalies and/or discrepancies and the details thereof, or any other reason for rejection and record in Damage Discrepancy Reports (DDR), posted on the system and presented to R&I supervisor and Procurement for immediate action;
• Processes Goods’ Receipt reports in Umoja and R&I Reports in electronic inventory managements system;
• Maintains on a daily basis accurate and auditable property records in electronic inventory management system for property control and accountability in conformance with administrative instructions, guidelines, manuals and SOPs;
• Updates all physical verification records and data entry in electronic inventory management system;
• Assists stakeholders in application of property management policies and procedures to meet organizational standards and goals set up in the DFS Directives, LSD Guidelines and mission’s SOPs;
• Assists the supervisor in coordinating with SAUs in preparation of equipment write-offs and processing of write-off cases through relevant property survey boards;
• Assists with the disposal of written of property in accordance with the approved disposal methodology.
• Prepares statistical analysis and trend analysis on United Nations property
• Performs other duties as required.

• The work requires the incumbent to carry out field inspection monitoring and conduct reporting, and involves walking and driving to other offices within the compound as well as travelling to the field offices away from mission HQ if required.
• The property Management Assistant conducts physical inspection in warehouse/storage rooms/Rub Halls, mission HQ, field offices, as well as other locations in the mission.

Full job details can be found in the PDF below: